Procurement Performance Management Dashboard

Use the Procurement Performance Management reports to help you manage your buyers
and procurement activities:
• How are my buyers performing based on the number and purchase order amount of
processed and fulfilled requisition lines?

• How long on average did it take for buyers to process an order, from requisition approval date to purchase order approval date?
• How long on average did it take for buyers to fulfill an order, from requisition approval date to receipt or invoice date?
• What volume of purchase orders was created manually?

Procurement Performance Management KPIs
Key performance indicators (KPIs) for procurement performance management are described below.

These KPIs enable procurement managers to view how much work their organization is doing in volume and amount of processed requisitions, including how long on average it took to process the requisitions.

• Processed Requisition Lines: Number of approved requisition lines that are not canceled, returned, or rejected, that are on an approved purchase order or release.

• Processed Requisitions Amount: Price * Quantity.

Sum of the purchase order or release shipment amounts corresponding to each processed requisition line.

• Processed Average Age (Days): Number of Days to Process / Processed Requisition Lines. Number of Days to Process is the sum of the number of days between the processed requisition line’s last approval date and the last approval date of the corresponding purchase order or release shipment; this number is divided by the number of processed requisition lines. Both date and time (hours, minutes, seconds) are taken
into account.

These KPIs enable procurement managers to measure the productivity of their organization by seeing the volume of fulfilled requisitions, including how long it took on average to fulfill the requisitions, from requisition approval to rendering of the goods or services.

• Fulfilled Requisition Lines: Number of approved requisition lines that are not canceled, returned, or rejected, whose corresponding purchase order or release shipments have been received within the receipt close tolerance percentage (if 3-Way or 4-Way matching is used), invoiced within the invoice close tolerance percentage (if 2-Way matching is used), or closed. The status of a fulfilled shipment is Closed for
Receiving, Closed for Invoicing, or Closed.

• Fulfilled Requisitions Amount: Price * Quantity.
Sum of the amounts on each purchase order or release shipment referenced by each fulfilled requisition line.

• Fulfilled Average Age (Days): Number of Days Pending / Fulfilled Requisition Lines. Number of Days Pending is the sum of the number of days between the fulfilled requisition line’s last approval date, and the receipt or invoice date; this number is divided by the number of fulfilled requisition lines. Both date and time (hours, minutes, seconds) are taken into account.

• Percent Past Expected Date: (Fulfilled Requisition Lines Past Expected Date / Fulfilled Requisition Lines) * 100. Percentage of fulfilled (received or invoiced) requisition lines that were fulfilled past the Promised Date or Need-By Date on the purchase order or release shipment, or
past the Need-By Date on the requisition line, whichever is available.

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